ASEEES Convention Audio-Visual Equipment Policy
ASEEES will provide a digital projector and screen in each meeting room for panels and roundtables. Some of the larger rooms may have sound. Not all of the rooms have sound. You will be required to bring any other equipment, specifically your own laptop, remote, and possibly speakers if you require sound in order to make your presentation.
No other audio-visual equipment will be provided.
Cables and Adapters: The standard setup in rooms will include a projector/screen or LED monitor, VGA cable, power-strip, mini headphone cable and sound system hooked up via the headphone jack on your laptop. The projector does have an HDMI port, but we suggest that you bring a long HDMI cable if you plan to use the HDMI connection. In the smaller rooms with a monitor only, there will be VGA and HDMI cables. Please be aware that a lot of the newer thin laptops do not have VGA or HDMI display ports. In order to ensure no delays, please be sure to bring the correct display adapter for your laptop if it does not have VGA or HDMI port.
For Apple laptops: Please be sure to bring the necessary adaptors to connect your Apple laptop to the projector or monitor. Because Apple has 8-9 different dongles, the A-V company does not carry them.
We provide Wi-Fi in the exhibit hall and other public locations in the hotel. We do not provide Wi-Fi in the meeting rooms.
Designate one person's laptop for use during the session; load all presentations onto the laptop before the session; and test the presentation to make sure they will work with the software on the designated laptop.